Technical requirements for business correspondence
Posted: Thu Jan 23, 2025 6:02 am
All business printed letters are designed according to a single standard. Technical requirements are recorded in the document - GOST R 7.0.97-2016.
The first thing to pay attention to is the font size. According to GOST, it is permissible to use 12-14 font sizes for typing basic information, and 10-11 font sizes for designing tables.
The second important point is the font itself. Formal list of saudi arabia cell phone numbers letters are not the place for fancy, creative options. As a rule, classic Times New Roman is used in business correspondence.
Third - line spacing. Acceptable: 1 or 1.5. The latter is preferable, as it is more readable. Text with one and a half spacing is much more comfortable to perceive.
These are the basic rules for the design of business correspondence, as recorded in the State Standard "System of standards for information, library and publishing activities. Organizational and administrative documentation. Requirements for the design of documents." Keep in mind that compliance with these rules confirms the legal force of official letters.
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Alexander Kuleshov
General Director of Sales Generator LLC
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In the context of sanctions and crisis, knowing the ROI of your advertising decides whether your business will be successful. Tracking these 5 critical indicators is the key to your prosperity.
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Basic rules of corporate business correspondence
Let's look at the rules for conducting business e-mail correspondence:
Contents of the letter
Business emails are not suitable for solving absolutely all issues. Some tasks are solved faster by phone or in a messenger. Determine to whom and what letters you will send by mail. Most often these are:
Letters of agreement: recording and confirming what was discussed verbally. For example, the date and time of a meeting, as well as the main points of the agreements that were reached.
Letters of summary following meetings.
Letters-tasks, as well as comments on tasks.
Letters with files.
Topic
There is a special window for indicating the topic. It should be filled in for two reasons:
Firstly, so that the recipient can see what the letter is about in preview mode. This reduces the risk that he will miss it, delete it or send it to the Spam folder.
Secondly, to make it easier to find the necessary letter if you need to return to it.
Before sending a letter, formulate the subject as clearly and informatively as possible. Try to reflect the meaning of the letter as much as possible and at the same time make the sentence short.
Subject: Documents → Please sign the documents.
Subject: Urgent → Sending layout for approval.
Subject: Discount → Please approve a discount for a key client.
If you are discussing a specific project in your emails, create a separate folder for it with subtopics. This way, important information will be stored in one place.
The first thing to pay attention to is the font size. According to GOST, it is permissible to use 12-14 font sizes for typing basic information, and 10-11 font sizes for designing tables.
The second important point is the font itself. Formal list of saudi arabia cell phone numbers letters are not the place for fancy, creative options. As a rule, classic Times New Roman is used in business correspondence.
Third - line spacing. Acceptable: 1 or 1.5. The latter is preferable, as it is more readable. Text with one and a half spacing is much more comfortable to perceive.
These are the basic rules for the design of business correspondence, as recorded in the State Standard "System of standards for information, library and publishing activities. Organizational and administrative documentation. Requirements for the design of documents." Keep in mind that compliance with these rules confirms the legal force of official letters.
Increase Your Profits by 10X: 5 Key Metrics You Must Track
Alexander Kuleshov
Alexander Kuleshov
General Director of Sales Generator LLC
Read more posts on my personal blog:
After working with over 300 online projects , I can guarantee: monitor these metrics weekly and your company will not only survive, but also increase its profits by 10 times!
In the context of sanctions and crisis, knowing the ROI of your advertising decides whether your business will be successful. Tracking these 5 critical indicators is the key to your prosperity.
What you get for free:
5 Key Metrics to Increase Profits by 220%
The Secret ROI Formula: Instant Advertising Efficiency Calculator
Anti-crisis Solutions Matrix: Find the Perfect Strategy for Your Business in 15 Minutes
We have prepared all the documents and templates with formulas for you. And yes, it is FREE:
Download documents for free
Already downloaded
153357
Basic rules of corporate business correspondence
Let's look at the rules for conducting business e-mail correspondence:
Contents of the letter
Business emails are not suitable for solving absolutely all issues. Some tasks are solved faster by phone or in a messenger. Determine to whom and what letters you will send by mail. Most often these are:
Letters of agreement: recording and confirming what was discussed verbally. For example, the date and time of a meeting, as well as the main points of the agreements that were reached.
Letters of summary following meetings.
Letters-tasks, as well as comments on tasks.
Letters with files.
Topic
There is a special window for indicating the topic. It should be filled in for two reasons:
Firstly, so that the recipient can see what the letter is about in preview mode. This reduces the risk that he will miss it, delete it or send it to the Spam folder.
Secondly, to make it easier to find the necessary letter if you need to return to it.
Before sending a letter, formulate the subject as clearly and informatively as possible. Try to reflect the meaning of the letter as much as possible and at the same time make the sentence short.
Subject: Documents → Please sign the documents.
Subject: Urgent → Sending layout for approval.
Subject: Discount → Please approve a discount for a key client.
If you are discussing a specific project in your emails, create a separate folder for it with subtopics. This way, important information will be stored in one place.