How to choose the best ERP for your business?

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If you want to ensure the development of your company, it is essential to have a management system (ERP) . This is a technology that provides a large number of benefits to the businesses that implement it. However, it will be necessary for the manager to know how to choose ERP .

Want to know more about this topic? In this article, we explain the advantages of this program and, then, the main strategies for finding the ideal software for your business .

What can an ERP do for your company?
First, understand the impact this technology will have on your company. This information is important so that you know what to expect from the platform before hiring it.

Standardization and optimization of processes
Optimization occurs through the automation of activities, since ERP allows them to be carried out more quickly and at lower costs. All departments will also use the same tools and standardize processes, which prevents errors and communication failures.

This is because the platform integrates all areas iceland mobile phone number of the company, allowing data to be exchanged between them automatically. For example, employees will not need to retype information received from another department, as it will be processed automatically by the system.

Centralization of information
One of the main purposes of an ERP is to centralize information from all sectors on a single platform. Managers will have a broad, clear and real view of the entire business, in addition to having information updated in real time.

Time saving
This technology automates several operations considered purely bureaucratic, time-consuming and tiring, allowing employees to dedicate themselves to more strategic activities – which add more value.

Another time saver is the fact that the exchange of information between areas is also done automatically, which eliminates the need for forwarding, transfers, typing and exchanging emails, phone calls, etc.

Greater information security
A good ERP has a robust security system that includes anti-virus, firewalls, data encryption, anti-fraud tools , among others. These technologies ensure that the company's data, that of its customers and partners, is protected against invasions by hackers — cybercriminals.

Another feature that increases security is access permissions. This feature allows you to limit which employees can access certain information, protecting the confidential data of each sector.

Cost reduction
Technologies, in general, bring a lot of savings to a company, as they reduce the use of physical materials. But an ERP goes further and reduces costs even further by automating processes , reducing errors and increasing control over the company's assets — which reduces losses and waste.

How to choose the ideal ERP for your company?
Please note that not just any management system will provide the benefits mentioned above. In order for you to understand how to choose an ERP correctly, you will need to apply specific strategies and techniques, which will be explained below.

1. Consider your segment
The first tip is to consider the industry you are in. If you run a retail business, for example, the software needs to control inventory and manage customers.

This tip is important because not all the features available in a generic system will be useful to your company, meaning you will end up paying for resources you won't use. A specialized program will also bring more benefits to your niche and maximize cost-benefit.

We list below some branches and specific applications for them.

Industries
Some of the main needs of industries are to improve control of their assets, deadlines and production cycle. Therefore, an ERP for this sector must include features such as:

suggestion for purchasing raw materials, inputs and materials according to consumption and demand;
broad and precise control of production orders, deadlines, stock and inventory;
KPIs that monitor sales performance by channel, product, customer, salesperson, among others;
greater supply chain management;
complete overview of finances, billing and inventory;
multichannel sales processing;
integration with different Marketplaces and e-commerce platforms and accounting software ;
price list of products by region and customer, in addition to ideal values ​​for promotions;
Wholesaler and distributor
These sectors deal with large and varied stocks, so the ERP must allow precise management of multiple stocks, provide control options by batch and expiration date, optimize separation and delivery activities, as well as allow replenishment according to consumption.

Technology also needs to assist in managing the business's customers and business partners, and should include a CRM , integrate e-commerce and Marketplace platforms , and help manage discounts and credit authorization.

Technical assistance services and contracts
This type of company needs to ensure quality and agility in the provision of services, in addition to guaranteeing information security.

To achieve this purpose, the ERP must facilitate communication between managers and field professionals, provide means for the former to monitor the latter, and allow tracking and calculating the time spent on services provided.